The Earthess Co Privacy Policy


Effective Date 16 July 2018 V.2.0


WEBSITE

This Privacy Policy describes how your personal information is collected, used, and shared when you visit or make a purchase from theearthessco.com (the “Site”).

Analytics

This website collects personal data to power our site analytics, including:

  • Information about your browser, network, and device

  • Web pages you visited prior to coming to this website

  • Your IP address

This information may also include details about your use of this website, including:

  • Clicks

  • Internal links

  • Pages visited

  • Scrolling

  • Searches

  • Timestamps

We share this information with Squarespace, our website analytics provider, to learn about site traffic and activity.

Cookies

This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit About the cookies Squarespace uses.

Customer Accounts

If you create a customer account on this website, we collect personal information to improve our checkout experience and customer service.

This information may include your:

  • Billing and shipping address(es)

  • Details about your orders (for example, your shirt size)

  • Email address

  • Name

  • Phone number

We share this information with Squarespace, our website hosting provider, so they can provide website services to us.

Emails

You’ll receive an automated email within 24 hours after you abandon your shopping cart, if all of the following occur:

  1. You enter your email address at checkout, or are logged into your Customer Account.

  2. You add a product which is in stock to your shopping cart.

  3. You close your browser or leave this website without completing your purchase.

You can unsubscribe from these messages at the bottom of the email.

The email will link back to this website, where you can pick up where you left off and complete your purchase.

We may send you marketing emails, which you can unsubscribe from by clicking the link at the bottom of the email. We share your contact information with Squarespace, our email marketing provider, so they can send these emails on our behalf.

We may email you with messages about your order or account activity. For example, we may email you to tell you that:

  • You’ve created a Customer Account

  • Your Customer Account password has been reset or updated

  • You’ve made a purchase

  • Your order has shipped

It’s not possible to unsubscribe from these messages.

We share your contact information with Squarespace, our website hosting provider, so they can send these emails to you on our behalf.

Fonts

This website uses font files from Google Fonts and Adobe Fonts. To properly display this site to you, servers where the font files are stored may receive personal information about you, including:

  • Information about your browser, network, or device

  • Your IP address

Visitor Data

When you buy something on this website, we collect personal information from you to fulfill the order. We may collect information like your:

  • Billing and shipping address

  • Details relating to your purchase (for example, your shirt size)

  • Email address

  • Name

  • Phone number

We share this information with Squarespace, our online store hosting provider, so that they can provide website services to us.

As you go through checkout, this site may auto-complete your shipping and billing address by sharing what you type with the Google Places API and returning suggestions to you to improve your checkout experience.

This website is hosted by Squarespace. Squarespace collects personal data when you visit this website, including:

  • Information about your browser, network and device

  • Web pages you visited prior to coming to this website

  • Your IP address

Squarespace needs the data to run this website, and to protect and improve its platform and services. Squarespace analyzes the data in a de-personalized form.

APP 

This Privacy Policy describes how your personal information is collected, used, and shared when you visit or make a purchase from theearthessco.com (the “App”).

Overview

Thanks for downloading the The Earthess Co App. In order for you to participate in this App We will need you to review this Privacy Policy and the associated Terms of Service. Thank you. This Privacy Policy has been created to help you understand the personal data which we may collect, how we intend to securely process and store that data, and the rights you have in relation to your personal data. Along with the Disciple Media Terms and Conditions of Use, this Privacy Policy makes up our agreements with you as a user of our App, and we need to ensure you understand that agreement.

Introduction

This Privacy Policy will help you to understand what information We collect and process using the official The Earthess Co Application (and related Website used to support account management and sharing of posts on social media and other platforms), hereinafter referred to as “the Service”, and the choices and rights you have in connection with your personal information. In this Privacy Policy when we refer to ‘The Earthess Co’, ‘We’, ‘Us’ or ‘Our’ we are referring to The Earthess Co of the Unit 3/56 Lysaght Street Coolum Beach QLD 4573 Australia, telephone 0433 173 598, email info@theearthessco.com, the “Data Controller” for this Service. The Data Controller is responsible for determining the processing purposes of your personal data, and the content and related services or features which are made available to you from using this Service.

What is the purpose of this service?

The purpose of this Service is to allow women to connect with other women from across the world in a safe and controlled environment to share discussions and create connections.

Where do we collect personal data from you from?

  • We may collect personal data about you from the following sources:
    Directly from you. This is information you have voluntarily provided whilst entering your personal details on the Service.

We do not collect personal data about you from:

  • From an agent/third party acting on your behalf.

What information do we collect and why?

We will only ever collect the information We need to enable us to undertake the specific information processing activities noted later in this section.

We collect and process two distinct kinds of information: 
●non-personal information such as the pages you have accessed, helping Us to determine how many people use Our Service, how many people visit on a regular basis, and how popular each of Our pages are. This information doesn't tell Us anything about who you are or where you live. It simply allows Us to monitor and improve Our service. 


● personal information such as your IP address, email address, username, password, approximate location and any optional information you may choose to provide to Us as part of your experience within the Service (e.g. text, photograph, meme). 
When you first open the App, you will be invited to register. On iOS we currently allow you to skip registration, though you will be unable to post, or comment until you have done so. Similar functionality for the Android App is coming in the near future. Should you decide to register we ask for the following information: 

● Email address – we use this to send you a welcome email, and any service related communications such as resetting your password or verifying your email address. We will not send you any marketing or third-party messages unless you have explicitly provided your consent for Us to do so. 

● Your name/username – we ask for a username so that if you make any posts or comments that these are attributable to you. Other users will also be able to search for you by name, and it will be shown on your public profile page. You do not need to use your real name, though we generally encourage it. 

● A photo – this is optional, but if you add one this will be shown next to any posts and comments you make, as well as on your public profile page. 

● A password – we store this in a secure one-way encrypted system. If you forget your password, you may request that it be reset, and we will send an email to you with instructions on how to do so. 

Once registration is complete, and you have verified your email you may, if you choose, post, and comment in the App. Please bear in mind that any posts and comments you make are in the public domain and may be viewed by non-registered users in the App and on public web pages. You may also send friend requests to other users and, should they accept, you will have the ability to send one-to-one and group messages to them. These messages are completely private between you and any other recipients and are not monitored. As you use the App we will keep track of what sections you have visited, so that we can highlight sections or content to you that you may have missed. We also use this data in an aggregated form to understand how popular the App and its different sections are so that We can improve the service. This data is never shared with anyone and is only used for Our internal purposes. We record the last IP address you accessed the service from so that We can protect the service from malicious access. As part of this We may look up the approximate location of the IP address such as country and city. Your decision to disclose your personal information to Us is entirely voluntary. If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, you may not be able to access or use the App. We will only retain your personal information for as long as you are a registered user of the Channel. We comply with all legislative and regulatory information retention requirements and will securely and permanently delete your personal information when there is (a) no justification for its further retention, or (b) you have asked Us to delete it. Personal information collected on this site may be shared with the Artist, the Artist’s record label, or any service providers contracted to operate this site, or those contracted to perform promotional and marketing activities on the Artist’s behalf. These contractors have agreed with us to use personal information of site visitors only for the purposes of carrying out these operations and/or activities.

Children’s Personal Data

This Service, and any services available from it, are not directed to users under the age of 13. If you learn that a user under the age of 13 has provided Us with their personal information without having parental or guardian consent, please contact Us (see Section 11) immediately so we can take appropriate action.

User Data Rights

If you are based in the EU, under the General Data Protection Regulation you have several rights connected to the provision of your personal information to Us from using the Service. 
1. The right to be informed 
You have the right to be provided with clear, transparent and easily understandable information about how We use your information and your rights. This is why We’re providing you with the information in this Privacy Policy. 

2. The right of access 
You have the right to obtain access to your personal information (if We’re processing it), and certain other information such as the reasons why we are processing or storing it. This is so you’re aware and can check that We’re using your personal information in accordance with data protection legislation and your agreement. 

3. The right to rectification 
You are entitled to request that your personal information is promptly corrected if it’s identified as being inaccurate or incomplete. 

4. The right to erasure 
This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information under certain circumstances where there’s no compelling reason for Us to keep using it. This is not a general right to erasure; there are exceptions. 

5. The right to restrict processing 
You have rights to ‘block’ or suppress further use of your personal information. When processing is restricted We can still store your information but may not be able to process it further. We maintain lists of people who have asked for further use of their personal information to be ‘blocked’ to make sure the restriction is respected in future. 

6. The right to data portability 
You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between Our IT systems and theirs safely and securely, without affecting its usability. 

7. The right to object to processing 
You have the right to object to certain types of personal data processing, including processing for direct marketing activities. 

8. The right to lodge a complaint 
You have the right to lodge a complaint about the way We have handled or processed your personal data with your national data protection regulator. 

9. The right to withdraw consent 
If you have given your consent to anything We do with your personal data, you have the right to vary or withdraw your consent at any time (although if you do so, it does not mean that anything We have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw your consent to Us using your personal data for marketing purposes. We usually act on validated requests and provide the requested information or activity free of charge, but by law we are allowed to charge a reasonable fee to cover Our administrative costs of providing the information for: 
● baseless or excessive/repeated requests, or 
● further copies of the same information. 
Alternatively, there are reasons why We may be entitled to refuse to act on the request. Please consider your request responsibly before submitting it. We’ll respond as soon as We can. Generally, this will be within one month from when We receive your validated request but, if the request is going to take longer to deal with, We will let you know. To contact Us please see Section 11 below. If We do not address your request or fail to provide you with a valid reason why We are unable to do so, you have the right to contact your national data protection regulator.

International Transfers of Personal Data

As We have described above, to be able to provide you with the Services We may transfer your personal data to partners in different countries. These countries’ privacy laws may be different from those in your home country. Should We transfer data to a country which has not been deemed to provide adequate data protection standards We always have security measures and approved model clauses in place to protect your personal data. If you are based in the EU, by voluntarily submitting your personal data to us you consent to these international transfer. If you later wish to withdraw your consent, please contact the Data Controller using the details in Section 11.

Use of Cookies

Cookies are small text files sent by websites to your web browser and sent back to them each time you access or use the site, and may be necessary for the site to function. They are unique to you or your web browser and may contain personally identifiable information as well as technical information (e.g. your device manufacturer and model, screen resolution, internet service provider, browser, and geo-location data). Session-based cookies last only while your browser is open and are automatically deleted when you close the browser. Persistent cookies last until you or your browser delete them, or until they expire. When using this Service, you should be aware that the App element of the Service does not use cookies. We do maintain recognition of Log In, but this is not managed by cookies. Third- party websites which we, or other users, may link to might however include cookies. These are outside of our control and we cannot guarantee their behaviour. These sites may use both session-based and persistent cookies, dependent upon the functionality in those sites. However, when posts are shared from the App into social media, the webpages in the Service that support this feature do use cookies to anonymously gather metrics on which pages are the most popular. Further information about cookies can be found at >Interactive Advertising Bureauor Out-Law's.

External Links

The Service includes relevant hyperlinks (posted by us or App users) to external websites which are not directly controlled by Us. Whilst all reasonable care has been exercised in selecting and providing such links, you are advised to exercise caution before clicking any external links. We cannot guarantee the ongoing suitability of external links, nor do we continually verify the safety or security of the contents which may be provided to you. You are advised, therefore, that your use of external links is at your own risk and We cannot be responsible for any damages or consequences caused by your use of them.

Changes to this Privacy Policy

We may change this Privacy Policy from time to time, and if We do so, you will be notified at your next available interaction with the Service, at which time you will be provided with the updated Privacy Policy to review and consent to before you are able to continue using the Service.

Contacting the Data Controller

If you have any questions about this Privacy Policy, would like to exercise any of your statutory rights or to make a complaint, please write to: The Earthess Co Unit 3/56 Lysaght Street Coolum Beach QLD 4573 Australia Coolum Beach Qld 4573 Tel: 0433 173 598 Email: Info@theearthessco.com